Thank you for considering Data Shredding Services of Texas, Inc. – San Antonio. Below you will find answers to several commonly asked questions. You will find them helpful to refer to when considering our paper shredding services. If you have any additional questions please contact us.

 

Why use paper shredding?
Every Business Has Information That Requires Destruction.

All document shredding businesses in San Antonio have occasion to discard confidential data. Every business is also entrusted with information that must be kept private. Employees and customers have the legal right to have this data protected.

Without the proper safeguards, information ends up in the dumpster where it is readily and legally available to anybody. Any establishment that discards private property data without the benefit of destruction exposes itself to the risk of criminal and civil prosecution, as well as the costly loss of business.

The period of time that business records are stored should be determined by a retention schedule that takes into consideration their useful value to the business and the governing legal requirements. No record should be kept longer than this retention period.

By not adhering to a program of routinely destroying stored records, a company exhibits suspicious disposal practices that could be negatively construed in the event of litigation or audit.

Without a program to control it, the daily trash of every business contains information that could be harmful. This information is especially useful to competitors because it contains the details of current activities. Discarded daily records include phone messages, memos, misprinted forms, drafts of bids and drafts of correspondence.

All businesses suffer potential exposure due to the need to discard these incidental business records. The only means of minimizing this exposure is to make sure such information is securely collected and destroyed.

To extract the scrap value from office paper, recycling companies use unscreened, minimum wage workers to extensively sort the material under unsecured conditions. The “acceptable” paper is stored for indefinite periods until there is enough of a particular type to process. The sorted paper, still intact, is then baled and sold to the highest bidder, often overseas, where it may be stored again for weeks or even months until it is finally used to make new products.
Take the time to investigate the company you are dealing with. A “Certificate of Destruction” is only as good as the company that will be destroying your confidential information. KNOW THE COMPANY YOU ARE DEALING WITH. Document shredding services from our office in San Antonio will ensure your security.

From a risk management standpoint, if information is leaked by the fraud or negligence of a vendor, their obligations are irrelevant. The firm whose information falls into the wrong hands stands to loose the most, either from the loss of business, prosecution, or unfavorable publicity.

Most commercial records storage facilities offer records destruction as a service to their customers. However, in a survey conducted by the National Association for Information Destruction, many of those firms were found lacking the equipment necessary to provide the services themselves. It is a common practice in the industry to subcontract the destruction of records. In some cases, disreputable storage firms were found misleading their customer by charging for secure records destruction while the materials were being sold to a recycling company for scrap.

Any business using a commercial records storage firm should inquire as to the nature of the destruction services that are available. It is an unacceptable risk to permit a storage firm to select a subcontractor to provide the records destruction service. The owner of the records is ultimately responsible for their security and, therefore should be selecting the vendor directly.

Common sense dictates that payroll information and materials that involve labor relations or legal affairs should not be entrusted to lower level employees for destruction. The only acceptable alternatives are to have the materials destroyed under the supervision of upper management or by a carefully selected, high security service.
In a survey cited by the Association for Records Managers and Administrators, Int’l, top executives from 300 companies ranked the security of company records as one of the top five critical issues facing business. When asked which issues required immediate attention and policy development, the security of company records ranked second only to employee health screening.
DSS provides service to all of Texas and can assist you in finding service through out the United States.
Yes, our document shredding company in San Antonio has several containers for you to choose from. All of which are secure and have an opening for you to deposit material through.

Our document shredding company in San Antonio can help you for a one time service or if you need routine shredding DSS can put you on a daily, weekly or monthly schedule.

The paper that is destroyed is sent to a paper mill to be recycled.

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